You've got 30 active bids, a dozen subs who never answer their phone, permits stuck in review, and invoices going out weeks late because the job details are on a whiteboard in the trailer. The job site runs fine. The back office is where things fall apart.
We'll look at your bid-to-close workflow and tell you what's worth automating.
Every contractor and GC we talk to has the same problems. Different trades, same chaos.
You send 30-40 bids a month. Maybe someone tracks them in a spreadsheet, maybe not. Follow-up happens when someone remembers. You lose jobs not because your price was wrong, but because nobody called back.
Getting a sub's insurance docs, W-9, and signed agreement takes three weeks of back-and-forth. Scheduling is a group text. When someone no-shows, you find out at 7am on the job site.
You submitted the application. Is it under review? Did they need revisions? Is it approved? Nobody knows until someone calls the building department and waits on hold for 40 minutes.
The owner asks for a change on-site. Your PM agrees verbally. Nobody writes it up for three days. By the time it hits the books, the numbers don't match and the client disputes the invoice.
You finish a milestone. The PM has the details in his head. The office needs them on paper. By the time the invoice goes out, you've already started the next job and nobody remembers the specifics.
These plug into your existing tools — Procore, Buildertrend, CoConstruct, QuickBooks, your email. We don't replace what works. We automate what doesn't.
We spend 30 minutes on a call mapping your bid-to-billing workflow. Where do things get lost? Where does your office spend the most time on things a system should handle?
We build automations that plug into your project management, accounting, and email. Your team keeps working the same way — the tedious parts just disappear.
We monitor everything. When something breaks or your process changes, we handle it. You don't need to hire an IT person or learn a new platform.
30 minutes on a call. We'll look at your bid tracking, invoicing, and coordination workflows and tell you what's worth automating.
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